2019 Exhibits and Sponsors Information

Thank you for joining us as an exhibitor at the 2019 ASNR Annual Meeting!

Exhibits will be held in the State Room I, II, and Foyer at the DoubleTree by Hilton Chicago – Magnificent Mile. All exhibit spaces include an 6 ft. skirted table and two side chairs. The exhibit area is carpeted. Please note, there will be no professional decorator services available. You must coordinate your own shipping of equipment/materials to and from the hotel as well as provide your own signage. 

We have finalized the floor plan for the exhibit space and posters! Please complete our Exhibitor Confirmation form and indicate your preferred booth location.  Every effort will be made to accommodate one of your preferred spaces, but cannot be guaranteed. Space assignment confirmation emails will be sent out once space decisions have been made. Please know that we will make every effort to ensure all tables are highly visible to our attendees and accommodate the space needs of each exhibitor.



For additional WiFi needs, please contact Leida Sylvester

For electricity, please contact Clint Keene

For A/V equipment to rent,  please contact Todd Griffin

Exhibit hours

October 16, 2019
October 17, 2019
October 18, 2019
Installation Hours*
1:00 pm - 4:00 pm                                                          

Exhibit Hours*
7:00 am – 8:00 am
Exhibits & Registration

10:00 am – 10:15 am          

10:15 am – 12:15 pm         Poster Session I & Exhibits 

2:30 pm – 2:45 pm

4:15 pm – 4:30 pm                          

5:30 pm – 8:00 pm
Reception & Exhibits


Exhibit Hours*
7:00 am – 8:00 am              
Exhibits & Registration

10:00 am – 10:15 am

10:15 am – 12:15 pm
Poster Session II & Exhibits

3:00 pm – 3:30 pm   

Dismantling Hours*
3:30 pm - 5:30 pm

*Exhibit hours are subject to change

Your registration materials/name badges will be placed on your table prior to opening registration on Thursday morning. Each Exhibit package includes two exhibit hall badges.  If you would like to attend the scientific portion of the ASNR Annual Meeting, you will need to register and pay separately for that.  On-site registration will be available at the meeting if there are any changes to your exhibit personnel; your on-site registration contact will be Margaret Hilger. Registration hours are 7:00 – 8:00 am on Thursday, October 17, 2019 and Friday, October 18, 2019. Name badges are required in the exhibit area.

If you have any other questions or concerns, please contact the ASNR Executive Office at (952) 646-2042 or info@asnr.com.

We look forward to seeing you in Chicago this fall!