NONMEMBER FACULTY REIMBURSEMENT INFORMATION 

DETAILS OF REIMBURSABLE EXPENSES:

1) AIR TRAVEL 

Only non-refundable coach airfare will be reimbursed.

Tickets must be purchased more than four weeks in advance of travel. If you purchase your ticket within four weeks of travel, you will only be reimbursed the price of a comparable ticket purchased four weeks or more in advance.

Electronic receipts are acceptable; the receipt must contain the complete flight itinerary and ticket price. 

If you will be adding an extra leg to your trip, you will be reimbursed for the comparable amount of a roundtrip ticket from your hometown to Chicago, purchased more than four weeks in advance. You are responsible for submitting documentation (itinerary and ticket price) of what the direct flight would have cost four weeks in advance of the meeting, in USD. Reimbursement materials missing this information will not have airfare expenses reimbursed.

2) USE OF PRIVATELY OWNED VEHICLE IN LIEU OF AIR TRAVEL 

If you live within driving distance of Chicago, you will be reimbursed 57.5 cents per mile for your roundtrip.  Reimbursement for expenditures related to the operation, maintenance, and ownership of a vehicle are not allowed. Mileage should be rounded to the nearest whole mile. The maximum number of miles reimbursed is 750 roundtrip.

4) GROUND TRANSPORTATION

Taxi and hotel shuttle to and from airports and hotel will be reimbursed, as will airport parking at your home airport.

5) HOTEL 

A rate of $289/night (exclusive of tax, InterContinental Chicago - Magnificent Mile's standard room rate) per night will be reimbursed. You must stay at the headquarters hotel to be reimbursed for your stay; receipts from other hotels will not be reimbursed. Faculty will be reimbursed for up to 2 nights.

6) MEALS

Receipts are not required. Meals will not be reimbursed if they were served during the conference and included in the registration fee. Meals will be reimbursed in the following amounts:

Breakfast $10
Lunch $20
Dinner $45

IMPORTANT: You must get pre-approval for any reimbursement not outlined above or the expense will not be reimbursed.

AFTER THE MEETING: Please complete the Reimbursement Form to be submitted to the Executive Office with accompanying ORIGINAL receipts (copies not accepted; electronic copies of airfare receipts are accepted) no later than November 16, 2015. Receipts received after this date will not be reimbursed. Please provide amounts in US dollars. You provide an explanation of expenses in English if the receipt is in a language other than English.